Dos and Don’ts When Using Background Checks for Housing Applications

Tenant screening is a powerful tool for landlords; but if used improperly, it can create serious legal problems. Compliance rules are tightening in 2025, and housing providers need to follow clear dos and don’ts.

✅ Dos

• Do get written consent: Always secure a signed release before running a check. If you don’t have an in-house document, we can provide you with one.

  
  

• Do use a reputable screening service: Reliable providers update records and comply with the FCRA and FTC guidelines.

  
  

• Do focus on relevant factors: Evictions, financial history, and rental behavior matter most. If more reports are needed, remember ACUTRAQ has over 75 reports for you to choose from.

  
  

• Do give applicants a chance to respond: If adverse information appears, provide required adverse action letter. You are free to use your in-house documents but know ACUTRAQ has free compliant adverse-action letters at your disposal.

  
  

❌ Don’ts

• Don’t apply inconsistent standards: Screening one applicant differently from another can lead to discrimination claims.

  
  

• Don’t rely on outdated data: Old or incorrect records can’t be the basis of a decision.

  
  

• Don’t ignore state/local rules: Many cities have “fair chance” housing laws limiting what can be considered.

  
  

• Don’t skip adverse action procedures: Failing to notify applicants properly is a major compliance violation. ACUTRAQ provides free and compliant adverse-action letters at your disposal.

  
  

Tenant screening protects landlords and communities, but compliance errors can undo all the benefits. Following best practices ensures decisions are fair, consistent, and legally defensible.

Since 1998 ACUTRAQ has specializes in tenant background screening that balances speed, accuracy, and compliance. Our solutions help property managers reduce risk while staying aligned with housing laws. Contact us to streamline your screening process today.