Access Security Requirements (New User Form)

What type of screening do you conduct?*
- Tenant Screening
- Employment Screening
- Pet Sitter Background Checks
- Volunteer Screening
Company Name*
Property Name (if applicable)
Please list the name of the apartments you manage.
Name*
First Last
User Phone Number*
User Email Address*
Authorized Manager/Supervisor Name*
First Last
Supervisor Phone*
I have read, acknowledged, and agree to the terms and conditions of the Access Security Requirements. I have executed this agreement on this date with the intent of being legally bound thereby.*
Electronic Signature*
Signing this application (electronic or otherwise) indicates that new user has had the opportunity to review the Access Security Requirements listed below (and available upon request).
Credit Bureau and FCRA Requirements for Tenant Screening:
- You must protect your ACUTRAQ USER ID and password so that you have access to this sensitive informa No one should ever have knowledge of your password but you. Do not post this information in any manner within your facility. If a person who knows the password leaves your company or no longer should have access due to a change in duties, the password should be changed immediately.
- Do not share passwords with co-workers, friends, or family.
- Do not discuss your ACUTRAQ USER ID and password by telephone with any caller, even if the caller claims to be an employee of ACUTRAQ.
- After normal business hours, be sure to turn off and lock all devices or systems used to obtain report informa
- Secure hard copies and/or electronic files of consumer reports within your facility so that unauthorized persons cannot easily access the
- Shred or destroy all hard copy consumer reports when no longer neede
- Your company can access credit, and other report information only for the permissible purposes listed in the Permissible Purpose Information section of your membership applica You may not access your own report, nor should you or other employees access the report of a family member or friend unless it is in connection with a credit transaction or for the specific permissible purpose.
- Do not send sensitive data through email, such as consumer’s SSN, account numbers, actual credit reports, etc. unless data is encrypte
- If you see something compromised in the system, notify ACUTRAQ immediately and take necessary steps to ensure no other credit reports are accessed using the compromised syste
- Record Retention:. In keeping with the and FCRA, ACUTRAQ requires that you retain the credit application and, if applicable, a lease contract for a period of not less than 5 year When conducting an investigation, particularly following a consumer complaint that your company impermissibly accessed their credit report, ACUTRAQ will contact you and will request a copy of the original application signed by the consumer or, if applicable, a copy of the lease/employment contract.
“Under Section 621 (a) (2) (A) of the FCRA, any person that violates any of the provisions of the FCRA may be liable for a civil penalty of not more than $2,500 per violation.”
ACCESS SECURITY REQUIREMENTS
OBLIGATIONS OF USERS WHEN CONSUMER REPORTS ARE OBTAINED FOR EMPLOYMENT SERVICES.
If information from a Credit Reporting Agency (CRA) is used for employment purposes, the user has specific duties, which are set forth in Section 604(b) of the Fair Credit Reporting Act (FCRA). The User must:
- Make clear and conspicuous written disclosure to the consumer before the report is obtained, in a document that consists solely of the disclosure, that a consumer report may be obtained.
- Obtain prior written authorization from the consumer.
- Certify to the CRA that the above steps have been followed, that the information being obtained will not be used in violation of any federal or state equal opportunity law or regulation and that, if any adverse action is taken based on the consumer report, a copy of the report and a summary of the consumer’s rights will be provided to the consumer.

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