Access Security Requirements (New User Form)

What type of screening do you conduct?*

Tenant Screening
Employment Screening
Pet Sitter Background Checks
Volunteer Screening

Company Name*

Property Name (if applicable)

Please list the name of the apartments you manage.

Name*

First Last

User Phone Number*

User Email Address (your email address)*

Authorized Manager/Supervisor Name*

First Last

Supervisor Phone*

Supervisor Email - REQUIRED*

Supervisor/Manager will be emailed for approval.

I have read, acknowledged, and agree to the terms and conditions of the Access Security Requirements. I have executed this agreement on this date with the intent of being legally bound thereby.*

Electronic Signature*

Signing this application (electronic or otherwise) indicates that new user has had the opportunity to review the Access Security Requirements listed below (and available upon request).

Credit Bureau and FCRA Requirements for Tenant Screening:

Upon signing this document, the User certifies they have read, acknowledges, agrees and understands the responsibilities listed below.

Resident Screening: Using the Consumer Report Information for a legitimate business need in connection with a business transaction initiated in writing by the Consumer, which must be limited to applicant screening for residency purpose User certifies that it will request consumer reports pursuant to procedures prescribed by ACUTRAQ from time to time only for the permissible purpose certified above, and will use the reports obtained for no other purpose.

P

R

OH

IBITION

US

E OF REPORTS

only in connection with an adverse action

CRED

IT SCORES:

AUT

HO

R

IZED SIGNATURES:

AUT

HO

R

IZED USERS

Client shall ensure that such designated and authorized employees shall not attempt to obtain any Consumer Reports on themselves, associates or other persons except in the exercise of their official duties.

ADVERS

E ACTION

F

CR

A PENALTIES

ACCESS SECURITY REQUIREMENTS: Please Read Carefully

You must protect your ACUTRAQ USER ID and password so that you have access to this sensitive informa No one should ever have knowledge of your password but you. Do not post this information in any manner within your facility. If a person who knows the password leaves your company or no longer should have access due to a change in duties, the password should be changed immediately.
Do not share passwords with co-workers, friends, or family.
Do not discuss your ACUTRAQ USER ID and password by telephone with any caller, even if the caller claims to be an employee of ACUTRAQ.
After normal business hours, be sure to turn off and lock all devices or systems used to obtain report informa
Secure hard copies and/or electronic files of consumer reports within your facility so that unauthorized persons cannot easily access the
Shred or destroy all hard copy consumer reports when no longer neede
Your company can access credit, and other report information only for the permissible purposes listed in the Permissible Purpose Information section of your membership applica You may not access your own report, nor should you or other employees access the report of a family member or friend unless it is in connection with a credit transaction or for the specific permissible purpose.
Do not send sensitive data through email, such as consumer’s SSN, account numbers, actual credit reports, etc. unless data is encrypte
If you see something compromised in the system, notify ACUTRAQ immediately and take necessary steps to ensure no other credit reports are accessed using the compromised syste
Record Retention:. In keeping with the and FCRA, ACUTRAQ requires that you retain the credit application and, if applicable, a lease contract for a period of not less than 5 year When conducting an investigation, particularly following a consumer complaint that your company impermissibly accessed their credit report, ACUTRAQ will contact you and will request a copy of the original application signed by the consumer or, if applicable, a copy of the lease/employment contract.

“Under Section 621 (a) (2) (A) of the FCRA, any person that violates any of the provisions of the FCRA may be liable for a civil penalty of not more than $2,500 per violation.”

ACCESS SECURITY REQUIREMENTS
OBLIGATIONS OF USERS WHEN CONSUMER REPORTS ARE OBTAINED FOR EMPLOYMENT SERVICES.
If information from a Credit Reporting Agency (CRA) is used for employment purposes, the user has specific duties, which are set forth in Section 604(b) of the Fair Credit Reporting Act (FCRA). The User must:

Make clear and conspicuous written disclosure to the consumer before the report is obtained, in a document that consists solely of the disclosure, that a consumer report may be obtained.

Obtain prior written authorization from the consumer.

Certify to the CRA that the above steps have been followed, that the information being obtained will not be used in violation of any federal or state equal opportunity law or regulation and that, if any adverse action is taken based on the consumer report, a copy of the report and a summary of the consumer’s rights will be provided to the consumer.

Adverse Action

e.g.

Step 1. Provide Applicant Pre-Adverse Action Documents

Step 2. Notify Applicant of Adverse Action (Rejection)

NOTICE TO USERS UNDER THE FCRA:

You must protect your ACUTRAQ USER ID and password so that only key personnel employed by your company know this sensitive information. Unauthorized persons should never have knowledge of your password. Do not post this information in any manner within your facility. If a person who knows the password leaves your company or no longer needs to have it due to a change in duties, the password should be changed immediately.
Do not share passwords with co-workers, friends, or family.
Do not discuss your ACUTRAQ USER ID and password by telephone with any unknown caller, even if the caller claims to be an employee of ACUTRAQ. Restrict the ability to obtain reports to a few key personnel.
After normal business hours, be sure to turn off and lock all devices or systems used to obtain report information.
Secure hard copies and/or electronic files of consumer reports within your facility so that unauthorized persons cannot easily access them.
Shred or destroy all hard copy consumer reports when no longer needed.
Make all employees aware that your company can access sensitive information only for the permissible purposes listed in the Permissible Purpose Information section of your membership application. You or your employees may not access their own reports, nor should you or your employees access the report of a family member or friend unless it is in connection with a credit transaction or for other permissible purpose.
Do not send sensitive data through email, such as consumer’s SSN, account numbers, actual credit reports, etc. unless data is encrypted.
In the event of a compromised system, notify ACUTRAQ immediately and take necessary steps to ensure no other credit reports are accessed using compromised system.
Record Retention: The Federal Equal Opportunities Act states that a creditor/employer must preserve all written or recorded information connected with an application for five (5) years. In keeping with the ECOA, ACUTRAQ requires that you retain the credit/employment application and, if applicable, a lease/employment contract for a period of not less than 5 years. When conducting an investigation, particularly following a consumer complaint that your company impermissibly accessed their credit report, ACUTRAQ will contact you and will request a copy of the original application signed by the consumer or, if applicable, a copy of the lease/employment contract.

“Under Section 621 (a) (2) (A) of the FCRA, any person that violates any of the provisions of the FCRA may be liable for a civil penalty of not more than $2,500 per violation.”

Screening Solutions